- Pick an address that you can stick with - your current copy of your resume may last a lot longer than you think. The email address is an ideal way to contact someone about a job, so make sure you'll be regularly findable at that location. Things to avoid here: a friend's server, domains you think you'll leave within 3 years, work addresses that will go away when you leave your current position.
- Get good spam filtering - resumes are public things, they get spread far and wide. That's great for your career options, bad for spam. Make sure you have a reasonably decent spam filter on this account.
- Set up your account for frequent checking - many fields and recruiters expect a turn around time in hours to days, not weeks. Don't set up an account that you aren't prepared to check regularly.
- Avoid references to race, creed, gender, religion, or particularly wild things in your username - john.smith.programmer479 is better than wildandcrazysaturdaynightspecial - no matter what you read into that... it's just not professional.
- Avoid very long, typo-prone cases - Realize that in some cases you'll have to hand write the email address or that it may end up being hand-typed by a reader - a few numbers are not a big deal - john.smith.394857 is fine. But something with a very long string of digits, or cases of highly typo prone usernames are something to avoid (Il|1i - are easily confusable with each other - particularly in some styles of hand writing, as are oO0 - easier to figure out from context - if the context is clear).
- Do connect it with anything professionally related to you, don't connect it to anything that makes you look unprofessional - the classic being don't use a username for your email that is easily connected to your drunken pictures on Facebook. But the positive view is that it's not so bad if, for example, your username is easily connected to great questions and answers on Stack Exchange.
In general, no one is going to be bothered by an exceedinly boring email. Just keep it easy to read, easy to type and non-offensive. And check your email early and often.
Answer from bethlakshmi on Stack ExchangeGMass
gmass.co › blog › professional-email-address
The 10 Best Professional Email Address Options Ranked (and 10 Worst)
November 27, 2024 - Examples: [email protected], [email protected] · This option is a bit longer than just first name or first initial + last name with your domain — but still exudes the right amount of professionalism. I ranked it a little lower on the list just because it can start to get lengthy. Also — it might look a tiny bit too stilted for you to have both your first and last name as part of a personal domain email address.
Reddit
reddit.com › r/jobs › creating a professional email, the ones with my name are taken.
r/jobs on Reddit: Creating a Professional Email, The ones with my name are taken.
June 6, 2017 -
Hey,
I'm creating a new email address for professional reasons and personal. My current address was made when i was 14 and as you can probably guess, it's not very appropriate for a professional atmosphere.
Long story short, I apperantly have a common name because all variants of my first, middle and last name are taken. The only one available is [email protected] but with a letter removed from my middle name. Example - [email protected] (instead of [email protected]).
Would this be a bad idea? Looked down upon by potential employers?
Any help would be really appreciated.
professionalism - What should a professional email address look like? - The Workplace Stack Exchange
This applies to any email address used as a general point of contact, professional or otherwise. You do not want to be that idiot who keeps sending out messages to your entire contact list with your new address. More on workplace.stackexchange.com
What's a good/professional email address for a future dev when my name is taken?
Proceeds to bulk create email addresses so that your list goes unavailable aswell More on reddit.com
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8
July 22, 2024LPT Request : Do you have suggestions for a professional email if my name is taken?
Hello and welcome to r/LifeProTips ! Please help us decide if this post is a good fit for the subreddit by up or downvoting this comment. If you think that this is great advice to improve your life, please upvote. If you think this doesn't help you in any way, please downvote. If you don't care, leave it for the others to decide. More on reddit.com
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1154
June 4, 2023Is [email protected] a professional email name?
You're overthinking this. I worked in HR for a long time. People use all sorts of insanely inappropriate email addresses for applications and onboarding and still get hired. Most people who will see your email address won't think twice about it. More on reddit.com
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Finmail
finmail.com › blog › email-technology › mastering-the-art-of-professional-email-ids-guidelines-examples-and-best-practices
Mastering the Art of Professional Email IDs: Guidelines, Examples, and Best Practices - Finmail
April 18, 2025 - Services like Finmail, Gmail, Outlook, and Yahoo are user-friendly, but a custom domain looks far more professional. Start by writing down variations of your name or business name. Test combinations to find one that’s available and easy to remember. Avoid forcing overly complex usernames if your first choice isn’t available. If you need multiple email IDs (for example, personal and professional), ensure they’re consistent in tone and format.
Bluehost
bluehost.com › home › marketing › email › how do you choose a professional email address for your resume?
How Do You Choose a Professional Email Address For Your Resume?
3 weeks ago - [email protected]: This is an excellent example because it uses the full first and last name combined with a widely recognized and trusted domain (gmail.com). It’s clear, easy to remember and immediately identifies the sender. [email protected]: This format uses the first initial and full last name, which is also a very professional and common choice.
Spokeo
management.org › home › best professional email address examples & ideas for job seekers
Professional Email Address Ideas & Examples for Job Seekers
October 13, 2025 - Combining the user’s name with ... professional email addresses, particularly for businesses with multiple departments or client-facing positions. This format allows clients or colleagues to identify the person they’re communicating with and their specific areas of expertise. Here are a few examples...
Indeed
indeed.com › career-advice › career-development › how-to-write-a-professional-email
How To Write a Professional Email (With Tips and Examples) | Indeed.com
2 days ago - No matter the length of your email, which is oftentimes concise and to the point, the message should be actionable and including a closing remark. For example:Thank you for attending the new product presentation this afternoon. I’ve attached a video file of the full recording so you can share it with your team. Please let me know if you have any questions. ... The signature is where you identify yourself by name, title and any other information relevant to your communications.
Quora
quora.com › What-is-a-good-professional-email-address-if-you-have-a-common-name
What is a good professional email address if you have a common name? - Quora
Answer (1 of 3): Only giving my two cents here. First, I hate the “name with numbers”. Like [email protected]. Second: It is stupid and just more evidence of age discrimination but using AOL. Yahoo or Hotmail will get your resume trashed by a lot of narrow minded people under 35.
Omnisend
omnisend.com › blog › professional-email-example
20 Professional Email Examples for Any Situation | Omnisend
2 weeks ago - I’m looking forward to seeing you there and hearing your ideas. Together, we can (Goal or outcome). Thank you for being an important part of the team. See you on (Day)! (Your name) ... Check out our other reminder email templates for inspiration. A compelling feedback request message is essential for gathering valuable insights from your audience about your product, service, or event. Example of how to write a professional email requesting feedback:
Top answer 1 of 6
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- Pick an address that you can stick with - your current copy of your resume may last a lot longer than you think. The email address is an ideal way to contact someone about a job, so make sure you'll be regularly findable at that location. Things to avoid here: a friend's server, domains you think you'll leave within 3 years, work addresses that will go away when you leave your current position.
- Get good spam filtering - resumes are public things, they get spread far and wide. That's great for your career options, bad for spam. Make sure you have a reasonably decent spam filter on this account.
- Set up your account for frequent checking - many fields and recruiters expect a turn around time in hours to days, not weeks. Don't set up an account that you aren't prepared to check regularly.
- Avoid references to race, creed, gender, religion, or particularly wild things in your username - john.smith.programmer479 is better than wildandcrazysaturdaynightspecial - no matter what you read into that... it's just not professional.
- Avoid very long, typo-prone cases - Realize that in some cases you'll have to hand write the email address or that it may end up being hand-typed by a reader - a few numbers are not a big deal - john.smith.394857 is fine. But something with a very long string of digits, or cases of highly typo prone usernames are something to avoid (Il|1i - are easily confusable with each other - particularly in some styles of hand writing, as are oO0 - easier to figure out from context - if the context is clear).
- Do connect it with anything professionally related to you, don't connect it to anything that makes you look unprofessional - the classic being don't use a username for your email that is easily connected to your drunken pictures on Facebook. But the positive view is that it's not so bad if, for example, your username is easily connected to great questions and answers on Stack Exchange.
In general, no one is going to be bothered by an exceedinly boring email. Just keep it easy to read, easy to type and non-offensive. And check your email early and often.
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No one will look twice at an email address that is used on a job application, unless it is something explicitly unsavory (politics, sex, racism and such for example).
In that respect, whether it is a gmail, yahoo or any other address doesn't matter, at all.
There is no expectation that you will spend money on a personalized email address / domain name.
Proton
proton.me › support › proton mail › addresses and identities
Types of email addresses and aliases | Proton
You can get a +alias by using the “+” symbol after the username in your email address. For example, Alice Jones ([email protected]) could get a +alias like [email protected].
Indeed
indeed.com › career guide › career development › professional email address examples (plus how to create one)
Professional Email Address Examples (Plus How To Create One) | Indeed.com
3 days ago - The department you work for might have a unique domain so recipients know which part of the company you represent. Here are examples: ... You can also differentiate your professional email addresses by including your name and department with the company name.
Clean Email
clean.email › blog › email-providers › professional-email-address
How to Create a Professional Email Address: Best Examples
May 2, 2025 - As you can see, all of these address ideas include a custom domain name, which is why you should avoid using free business email accounts unless they support custom domain names. Both Outlook and Gmail do, and you can read our Outlook vs. Gmail comparison to find out which of the two services is better. 💡 Good to know: If you’re struggling to come up with a good account, then you can use a professional email address generator like Kparser, Nameboy, or Namemesh.
Zoho
zoho.com › mail › how-to › choose-a-professional-email-address.html
How to create a professional email address (+examples) | Zoho Mail
May 1, 2021 - A professional email address includes the name of the business domain and is used for work. For example, [email protected] is a professional email address.
Nethunt
nethunt.com › blog › how-to-choose-professional-email-address
How to choose a professional email address [9 rules]
September 26, 2023 - Your first and last names are always a good idea. While the global population grows way past 7 billion, the chances of having a unique name are slim at best. Spare a thought for the John Smiths of this world. Because of poor John, free email tools offer automated options containing numbers as alternatives. This isn’t good for business though. Users named “johnsmith2013” or “19johnsmith78”, for example, are considered untrustworthy and unreliable.
Webmaster World
webmasterworld.com › forum31 › 1405.htm
Corporate Email Address Formats
All communications between the representative and the prospect/client should be done in a professional manner using your corporate identity. Email addresses are part of your corporate identity package. You can easily set up the business email address ([email protected]) to forward to the individuals personal email address ([email protected]).
Inframail
inframail.io › blog-detail › unprofessional-email-address-examples
12 Common Unprofessional Email Address Examples to Avoid
June 18, 2025 - Avoid any references to race, religion, sexual orientation, and age, like “johnfromsixties.” Your professional identity might be drastically different from your identity. There should be a clear line between the two. Some people have multiple names, and most of the time, it depends on their place of origin. You do not need to use your full name all the time, only the one or two most common names that you use, for example, [email protected]. The opportunities to spice up your email address are endless.
Spark Mail
sparkmailapp.com › blog › create-professional-email-address-format-examples
How to create a professional email address
It’s pretty common to seeinterestingemail addresses that were created several years ago whilst the users were in high school or college, such as "[email protected]", "[email protected]" or "[email protected]". However, these identities are a terrible idea when you use your email account for anything remotely professional.
Twilio
twilio.com › en-us › blog › insights › make-professional-email-address
How to Create a Professional Email Address (+ Examples) | Twilio
October 14, 2025 - There are two main ways to create a professional email address. If you choose to use a free email service provider, such as Gmail, Outlook, Yahoo, or iCloud, know that you will have @gmail.com or @outlook.com at the end of your email address.
Email Sorters
emailsorters.com › email sorter › mail sorters › 150+ email address ideas & formulas (professional, personal, & cool)
50+ Creative Email Address Ideas For Work And Personal Use
October 31, 2025 - Seeing the formulas is one thing, but seeing them in action makes it click. Here are over 50 examples tailored for common professional fields. Remember, the key is always clarity and credibility. (Note: We’ll use @email.com as a placeholder, but ideally, you’d use your own custom domain ...
Hostinger
hostinger.com › email hosting
Business Email | Get a Professional Email Address in Minutes
A business email account uses a custom domain name of the company, such as [email protected]. This is different from a personal email, where you usually use the service’s domain, like [email protected]. With a business email, your brand will look professional and credible – which is crucial if you’re running a small business online.