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Thank you for posting to Microsoft Community. We are happy to help you.
Setting up a business email with Microsoft 365 can seem overwhelming at first, but I'm here to guide you through the process. Let's break it down into a few steps:
- Purchase a Microsoft 365 Subscription: If you haven't already, you'll need to sign up for a Microsoft 365 subscription. You can choose the appropriate plan based on your business needs, which includes email services along with other productivity tools. Purchase or trial an Office 365 for Business subscription via https://products.office.com/en-us/business/compare-more-office-365-for-business-plans, and some of the subscriptions.
Example: sign up for the ‘Microsoft 365 Business Premium’ subscription and follow all the steps.
- Choose a Domain Name: Next, you'll need to decide on a domain name for your business email. Ideally, it should reflect your company or brand name. If you already own a domain, you can use that. Otherwise, Microsoft offers domain registration services, or you can purchase one from a domain registrar.
- Configure DNS Settings: Once you have a domain name, you'll need to configure the DNS (Domain Name System) settings to point to Microsoft 365. This involves adding some specific DNS records, such as MX (Mail Exchanger) records, to your domain's DNS management panel. This step is crucial for routing your business emails correctly.
Reference: Add a domain to Microsoft 365 - Microsoft 365 admin | Microsoft Learn
- Create User Accounts: After configuring the DNS settings, you can start creating user accounts for your business. These accounts will have email addresses associated with your domain (e.g., ******@yourbusiness.com). Use the Microsoft 365 admin center or the Exchange Admin Center to add and manage user accounts.
- Set Up Email Clients: To access your business email, you have different options. You can use the web-based Outlook app (Outlook Web App) or configure third-party email clients like Microsoft Outlook, Apple Mail, or Thunderbird with your Microsoft 365 account. Each email client may have specific configuration steps, so it's best to follow the instructions provided by Microsoft or the client you're using.
Reference: Add an email account to Outlook - Microsoft Support
- Configure Email Security: It's crucial to configure proper security measures for your business email, such as enabling multi-factor authentication (MFA), setting up spam filters, and implementing email encryption if necessary. These measures help protect your account and ensure the confidentiality of your communications.
Remember, can assist you with any specific questions or issues you may encounter along the way. Please feel free to let us know if there are any questions or if we've got you wrong. We will keep assisting you based on the information you provide. We sincerely appreciate your patience and cooperation.
Sincerely,
Eben Ezer Tres | Microsoft Community Moderator
GoDaddy
godaddy.com › email › professional-business-email
Professional Business Email | Get a Business Email Account Today - GoDaddy
And with each plan, you can create free “alias” addresses — like one using your first name ([email protected]) and others for different departments ([email protected]) — that all feed into a single inbox and make you look even more professional. If you would like to switch your Workspace email to Microsoft 365, please call us at (480) 463-8835 and we can help you make the right decision regarding your existing email plan.
Microsoft Learn
learn.microsoft.com › en-us › microsoft-365 › admin › email › change-email-address
Change your email address to use your custom domain - Microsoft 365 admin | Microsoft Learn
October 20, 2025 - Change your email address to a friendly email address like [email protected] by buying a domain name and adding it to Microsoft 365.
How to setup an business email
Create User Accounts: After configuring the DNS settings, you can start creating user accounts for your business. These accounts will have email addresses associated with your domain (e.g., ******@yourbusiness.com). More on learn.microsoft.com
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Can I create a microsoft business account with my business email straight away?
To use a custom domain you need more steps and knowledge. I recommend getting a consultant near you. He or she will setup your environment in about 1 to 3 hours. Depends if all the functionality you need. More on reddit.com
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June 13, 2024Microsoft 365 Business Standard - Email accounts/addresses
I was looking at the Microsoft 365 Standard package for us to use as email hosting as we are using another provider for web hosting. Does the Microsoft 365 Business Standard package come only with one email account? How many mailboxes or email… More on learn.microsoft.com
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July 8, 2020Real Microsoft 365 Subscription Order E-Mail - Fake Sales Phone Number - Variation of Fake Invoice scam
Just had same thing come in to a few clients. Thanks for posting phone number - that was the first thing I hit Google with (found your post). More on reddit.com
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Microsoft Support
support.microsoft.com › en-us › office › add-a-custom-domain-name-071780ac-46bb-4758-b30d-39ad0aeccf42
Add a custom domain name - Microsoft Support
If you don't connect a domain to Microsoft 365, your users will sign into their apps and use email with the default "yourcompany.onmicrosoft.com" domain.
Reddit
reddit.com › r/office365 › can i create a microsoft business account with my business email straight away?
r/Office365 on Reddit: Can I create a microsoft business account with my business email straight away?
June 13, 2024 -
Hello!
When I want to get a business plan started it seems that the only option is that it forces the onmicrosoft domain to you. But for example if a create and a personal account I can create it with a custom email straight away.
I can see that it reccomends using the DNS-server to get using your own domain... but is there a way to bypass all that and just create a business acount with your own email ?
Top answer 1 of 5
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To use a custom domain you need more steps and knowledge. I recommend getting a consultant near you. He or she will setup your environment in about 1 to 3 hours. Depends if all the functionality you need.
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u/kasparghost69 by default, you are assigned an onmicrosoft.com address to get logged into the admin area of 365. From there, you can add your custom domain(s) which will need to be verified via DNS records that Microsoft provides you with. Once that's all verified, you can use your custom domain as your primary email / login.
Microsoft Support
support.microsoft.com › en-us › office › premium-features-in-outlook-com-for-microsoft-365-subscribers-78c6089c-7faf-44f5-82e2-efa9ebb921d2
Premium features in Outlook.com for Microsoft 365 subscribers - Microsoft Support
Email encryption. Outlook.com includes encryption and prevent forwarding features that ensure your confidential and personal information you share via email stays encrypted and doesn't leave Microsoft 365. This is useful when you don't trust the recipient's email provider to be secure.
Turbify
help.turbify.com › article › set-up-business-email-in-office-365
Set up business email in Office 365
Set up business email in Office 365 | Turbify Help | Turbify Help
ThemeIsle
themeisle.com › blog › how to set up a custom email address with microsoft office 365
How to Set Up a Custom Email Address With Microsoft Office 365
February 7, 2024 - Once you have those two things, here’s how to set up your custom email address. First, log in to the Microsoft 365 admin center and follow the setup wizard for Microsoft 365, which is what you need to set up your email. Note that to create a custom-branded email, you will need to have the Microsoft 365 Business Basic plan (or higher).
Neo
neo.space › blog › microsoft-business-email-office-365-email-pricing-plans
Microsoft Business Email Pricing | Office 365 Email Plans - 2024
October 14, 2024 - Answer: Absolutely. Microsoft Business Email allows you to use your domain name to create custom email addresses (like [email protected]).
Microsoft Learn
learn.microsoft.com › en-us › answers › questions › 5074450 › microsoft-365-business-standard-email-accounts-add
Microsoft 365 Business Standard - Email accounts/addresses - Microsoft Q&A
July 8, 2020 - If I create multiple shared mailboxes and just assign permissions, then that would allow each person to send/recieve from the shared mailbox's email address, is that correct? Yes, your understanding is correct. would I be able to switch in and out of those mailboxes and send and receive from the different addresses as opposed to my business address which would be "******@mydomain.com".
Microsoft Learn
learn.microsoft.com › en-us › microsoft-365 › admin › setup › setup-business-standard
Set up Microsoft 365 Business Standard with a new or existing domain - Microsoft 365 admin | Microsoft Learn
November 14, 2024 - From the How you'll sign in page on the Microsoft 365 Business Standard sign up, choose Create a new business email account (advanced).
SoftwareKeep
softwarekeep.com › blogs › how-to › set-up-office-365-email-for-business
Step by Step Guide to Set Up Microsoft 365 Business eMail
December 16, 2024 - Link an existing corporate domain, or purchase a new one. You can buy one directly from Microsoft or use another service like GoDaddy. Set up and authenticate your DNS settings via TXT record information using the instructions from your domain registrar. Create your business email address in Outlook.
White Peak Digital
whitepeakdigital.com › blog › how-to-setup-a-custom-email-with-microsoft-365
How to Setup a Custom Email Address with Microsoft 365
May 11, 2025 - With Microsoft 365, you not only get a custom email address that uses your domain but also access to the full Microsoft Office suite that consists of powerful tools that you can use across your entire business.
Dynamics Community
community.dynamics.com › blogs › post
How-to create a Microsoft Account using an existing e-mail
You do not necessarily have to use a Microsoft e-mail address like @hotmail.com, @live.com or @outlook.com!
GoDaddy
godaddy.com › email
Manage from anywhere with Email & Office products from GoDaddy
Build trust with domain-based email like [email protected]. You can also combine your email with Microsoft 365 apps like Word, Excel, and Teams, work wherever you are across devices, and get up to 50 GB of email storage.