When you insert a Pivot Table, you need to select the checkbox "Add This Data To The Data Model" before clicking OK. Then, you can select a cell in Pivot Table, go to Design tab -> Subtotals -> Include Filtered Items in Totals. Otherwise, you can follow the "Magic Cell" trick mentioned in the blog below. https://www.mrexcel.com/excel-tips/excel-2020-find-the-true-top-five-in-a-pivot-table/ Answer from Cute-Direction-7607 on reddit.com
The Bricks
thebricks.com › resources › guide-how-to-get-top-5-values-in-excel-pivot-table
How to Get Top 5 Values in an Excel Pivot Table
February 20, 2025 - Discover how to quickly identify the top 5 values in Excel Pivot Tables using the ’Top N’ filter. Learn simple steps to analyze your data efficiently today.
Reddit
reddit.com › r/excel › how to only show at least top 5 values from a subgroup without changing the count of its parent group in a pivot table
r/excel on Reddit: How to only show at least top 5 values from a subgroup without changing the Count of its parent group in a Pivot Table
March 30, 2022 -
I'm not sure if I explained it well, but what I want to do is to create a pivot table with rows from two different columns from my data (Topic and URL).
There are sometimes multiple URL with the same topic, so it shows every single URL under that Topic. If I use the filter on the URL to only show the top 5 values lets say Count of URL, the total count of the that Topic also gets reduced. How can I safely truncate my pivot table to only show the top 5 without modifying the total count of the topics?
I guess what I'm trying to do is to avoid having a long pivot table, but for the meantime I can just hide them using the + button anyway
Top answer 1 of 2
2
When you insert a Pivot Table, you need to select the checkbox "Add This Data To The Data Model" before clicking OK. Then, you can select a cell in Pivot Table, go to Design tab -> Subtotals -> Include Filtered Items in Totals. Otherwise, you can follow the "Magic Cell" trick mentioned in the blog below. https://www.mrexcel.com/excel-tips/excel-2020-find-the-true-top-five-in-a-pivot-table/
2 of 2
1
u/qwteb - Your post was submitted successfully. Once your problem is solved, reply to the answer(s) saying Solution Verified to close the thread. Follow the submission rules -- particularly 1 and 2. To fix the body, click edit. To fix your title, delete and re-post. Include your Excel version and all other relevant information Failing to follow these steps may result in your post being removed without warning. I am a bot, and this action was performed automatically. Please contact the moderators of this subreddit if you have any questions or concerns.
Filter Top N "Calculated" Values in Pivot Table
Hi Dears, This is pushing me crazy, sounds so simple but it is not working out! I want to filter the top N calculated values in a pivot table, but it keeps filtering the top data point values! For example, below is my pivot table added the "Amount" Field again to the Values section >>... More on mrexcel.com
4
0
August 3, 2020Top 5 Amounts (w/i each group) in Pivot Table
Hello, I have a pivot table that I refresh with new data monthly. The pivot chart is set up in the following way: BRAND Item # Description Value A 123-A Sample 1 $20,000 A 456-A Sample 2 $2,000 A 789-A Sample 3 $10,000 B 000-B Sample 4 $8,000 B 001-B Sample5 $2,500 B 002-B Sample... More on mrexcel.com
2
0
January 13, 2020pivot table - Excel: Top 5 rows and combine the rest - Stack Overflow
I'm using pivot tables and I need to get the top 5 rows and then combine the rest in a single row, after the 5th and before the grand total row (shown below). Is there a way of doing this? At the More on stackoverflow.com
Pivot Chart Top 5 and "other"
Hello, I currently have 25 locations with sales and would like to create a Pivot chart that shows the top 5 individually and have a 6th section labele... More on myonlinetraininghub.com
4
January 14, 2021Videos
4.5. DIY: Grouping TOP 5 vs Others | Excel pivot table COURSE
01:24
How to show only the top 10 results in excel pivot tables - YouTube
09:05
Filter Top N values 🏆 in Pivot Table using Excel Slicer and ...
06:15
5.3. Value filter and TOP N filter | Excel pivot tables COURSE ...
03:57
HOW TO GET THE TOP and BOTTOM ITEMS IN PIVOT TABLES - YouTube
MyExcelOnline
myexcelonline.com › home › pivot table filter: top 5 customers
Excel Pivot Top 5 Customers | MyExcelOnline
To find the Excel Pivot Top 5 customer by sales, follow the steps below: STEP 6: Click on the filter button next to Row Labels. STEP 7: Go to Value Filters > Top 10. STEP 8: In the Top 10 Filter (CUSTOMER) dialog box, type 5 and Click OK.
Published December 14, 2024
Exceljet
exceljet.net › how to filter a pivot table to show top values
How to filter a pivot table to show top values (video) | Exceljet
Now simply adjust the controls to display the top 5 items for the Sales field. The result is a pivot table with 5 rows only - the 5 top products by Sales. In a similar way, we can adjust the filter to show the 5 bottom products by Sales.
MrExcel
mrexcel.com › forums › question forums › excel questions
Filter Top N "Calculated" Values in Pivot Table | MrExcel Message Board
August 3, 2020 - For example, below is my pivot table · added the "Amount" Field again to the Values section >> Value Field Settings >> Show Values as (Difference from) (previous) "Month" Then, I disabled the automatic sort in order to be able to sort the newly calculated value which I named "Delta", largest to smallest · Now, the issue is when I try to filter top "Delta"records. For example if I want to filter top 5, I am following the below steps
TechRepublic
techrepublic.com › home › how to display the top n records in an excel pivottable using built-in options
How to display the top n records in an Excel PivotTable using built-in options - TechRepublic
April 1, 2024 - To display specific values in a PivotTable in Microsoft Excel, use one of the many built-in filters, such as Top 10.
Statology
statology.org › home › excel: how to filter top 10 values in pivot table
Excel: How to Filter Top 10 Values in Pivot Table
January 12, 2024 - This tutorial explains how to filter for the top 10 values in a pivot table in Excel, including a step-by-step example.
Excelarticles
excelarticles.com › excelbook › limit_a_pivot_report_to_show_just_the_top_5_customers.html
Excel: Limit a Pivot Report to Show Just the Top 5 Customers - Excel Articles
Build a pivot table with Customers in the row area. Open the dropdown at the top of the customer dropdown. Choose Value Filters and then Top 10. The top 10 can do to or bottom, 5, 10, 20, and more. Excel displays the Top 10 Filter (Customer) dialog. By default, the dialog wants to show the ...
MrExcel
mrexcel.com › excel-tips › excel-2024-find-the-true-top-five-in-a-pivot-table
Excel 2024: Find the True Top Five in a Pivot Table - Excel Tips - MrExcel Publishing
June 23, 2023 - Before clicking OK, select the checkbox Add This Data To The Data Model. Build your pivot table as normal. Use the dropdown in A3 to select Value Filters, Top 10, and ask for the top five customers.
MrExcel
mrexcel.com › forums › question forums › excel questions
Top 5 Amounts (w/i each group) in Pivot Table | MrExcel Message Board
January 13, 2020 - Hi Jay In the highlighted area there will be a drop down arrow. from there you can navigate to the top amount as shown above (it says top 10, but you are able to select your own quantity). you can do this to as many of the rows and filters as ...
Contextures
contextures.com › pivot › filters › top 10
Excel Pivot Table Filters - Top 10
September 28, 2025 - In the Pivot Table, click the drop down arrow in the OrderDate field heading. In the pop-up menu, click Value Filters, then click Top 10. In the Top 10 Filter dialog box, change the number of Items to 5.
TechOnTheNet
techonthenet.com › excel › pivottbls › top10_2016.php
MS Excel 2016: How to Show Top 10 Results in a Pivot Table
... Select the cell that contains ... show the top 10 Order IDs based on the "Sum of Quantity"). Click on the arrow to the right of the Order ID drop down box and select Value Filters > Top 10 from the popup menu....
Exceljet
exceljet.net › pivot table show top 3 values
Pivot table show top 3 values | Exceljet
You can use a pivot table to display the top or bottom values in a set of data. In the example shown, one pivot table is used to show the top 3 scores in a set of data, and another pivot table is used to show the bottom 3 values in the same set of data.
YouTube
youtube.com › watch
Excel Pivot Table: How to Show Top 10 Values - YouTube
This tutorial shows you how to display a Top 10 in an Excel Pivot Table.In this video, a pivot table summarizes some product sales. With a Top 10 Filter, I c...
Published July 26, 2022
Excel Insider
excelinsider.com › home › our blog › excel pivot table › how to show top 10 in pivot table (with filter & vba)
How to Show Top 10 in Pivot Table (with Filter & VBA) - Excel Insider
June 13, 2025 - From the Top 10 Filter window, write 5 in the second edit box, and click OK to get the top 5 in the pivot table. The rank function ranks a value from a list of values, which is helpful for finding the top 10 or other rankings within a list.
YouTube
youtube.com › watch
How to Filter Top 10 (Ten) Values in Excel Pivot Table - YouTube
Learn How to Filter Top 10 (Ten) values in Excel Pivot Table. In Excel, filter top 10 (Ten) values or 10 column values & show top ten 10 records in Pivot Tab...
Published May 13, 2020
My Online Training Hub
myonlinetraininghub.com › excel-forum › excel › pivot-chart-top-5-and-other
Pivot Chart Top 5 and “other” • General Excel Questions & Answers • Excel Forum
January 14, 2021 - Hello, I currently have 25 locations with sales and would like to create a Pivot chart that shows the top 5 individually and have a 6th section labele...
The Bricks
thebricks.com › resources › guide-how-to-get-top-5-values-in-excel-pivot-table-using-chatgpt
How to Get Top 5 Values in Excel Pivot Table using ChatGPT
May 10, 2024 - Hit “OK” and watch Excel do its magic. Now, you’ll see a blank pivot table on your chosen sheet and a PivotTable Fields pane on the right. This is where you’ll drag and drop your data fields to create different summaries. But we’re just warming up! So, why bother with top five values?