Hello Next Service,

Good day!

Thank you for posting to Microsoft Community. We are happy to help you.

Setting up a business email with Microsoft 365 can seem overwhelming at first, but I'm here to guide you through the process. Let's break it down into a few steps:

1. Purchase a Microsoft 365 Subscription: If you haven't already, you'll need to sign up for a Microsoft 365 subscription. You can choose the appropriate plan based on your business needs, which includes email services along with other productivity tools. Purchase or trial an Office 365 for Business subscription via https://products.office.com/en-us/business/compare-more-office-365-for-business-plans, and some of the subscriptions.

Example: sign up for the ‘Microsoft 365 Business Premium’ subscription and follow all the steps.

2. Choose a Domain Name: Next, you'll need to decide on a domain name for your business email. Ideally, it should reflect your company or brand name. If you already own a domain, you can use that. Otherwise, Microsoft offers domain registration services, or you can purchase one from a domain registrar.
3. Configure DNS Settings: Once you have a domain name, you'll need to configure the DNS (Domain Name System) settings to point to Microsoft 365. This involves adding some specific DNS records, such as MX (Mail Exchanger) records, to your domain's DNS management panel. This step is crucial for routing your business emails correctly.

Reference: Add a domain to Microsoft 365 - Microsoft 365 admin | Microsoft Learn

4. Create User Accounts: After configuring the DNS settings, you can start creating user accounts for your business. These accounts will have email addresses associated with your domain (e.g., ******@yourbusiness.com). Use the Microsoft 365 admin center or the Exchange Admin Center to add and manage user accounts.
5. Set Up Email Clients: To access your business email, you have different options. You can use the web-based Outlook app (Outlook Web App) or configure third-party email clients like Microsoft Outlook, Apple Mail, or Thunderbird with your Microsoft 365 account. Each email client may have specific configuration steps, so it's best to follow the instructions provided by Microsoft or the client you're using.

Reference: Add an email account to Outlook - Microsoft Support

6. Configure Email Security: It's crucial to configure proper security measures for your business email, such as enabling multi-factor authentication (MFA), setting up spam filters, and implementing email encryption if necessary. These measures help protect your account and ensure the confidentiality of your communications.

Remember, can assist you with any specific questions or issues you may encounter along the way. Please feel free to let us know if there are any questions or if we've got you wrong. We will keep assisting you based on the information you provide. We sincerely appreciate your patience and cooperation.

Sincerely,

Eben Ezer Tres | Microsoft Community Moderator

Dear Alesorta,

Good day!

Thank you for posting to Microsoft Community. We are glad to assist!

Based on your description regarding "Connecting an existing email with a Microsoft 365 Business account" you can definitely connect your existing email with a Microsoft 365 Business account. To do this, you will need to follow these steps:

• Sign up for a Microsoft 365 Business subscription. Choose a plan that fits your needs from the Compare All Microsoft 365 Plans | Microsoft
• Add your existing email accounts to Microsoft 365. (During the setup, you’ll be prompted to add your custom domain. This is where you’ll enter the domain you already own.)
• Follow the instructions to verify that you own the domain. This usually involves adding a TXT record to your domain’s DNS settings.
• Once your domain is verified, you can set up email addresses using your custom domain. You can either create new email addresses or connect existing ones. After you finish setup, the MX record for your domain is updated to point to Microsoft 365 and all email for your domain will start coming to Microsoft 365. Make sure you add users and set up mailboxes in Microsoft 365 for everyone who gets email on your domain! For extra reference kindly see Add a domain to Microsoft 365 - Microsoft 365 admin | Microsoft Learn

Thanks for your precious time and your understanding would be highly appreciated. Have a nice day!

Best regards,

Inema |Microsoft Community Moderator