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Setting up a business email with Microsoft 365 can seem overwhelming at first, but I'm here to guide you through the process. Let's break it down into a few steps:
- Purchase a Microsoft 365 Subscription: If you haven't already, you'll need to sign up for a Microsoft 365 subscription. You can choose the appropriate plan based on your business needs, which includes email services along with other productivity tools. Purchase or trial an Office 365 for Business subscription via https://products.office.com/en-us/business/compare-more-office-365-for-business-plans, and some of the subscriptions.
Example: sign up for the ‘Microsoft 365 Business Premium’ subscription and follow all the steps.
- Choose a Domain Name: Next, you'll need to decide on a domain name for your business email. Ideally, it should reflect your company or brand name. If you already own a domain, you can use that. Otherwise, Microsoft offers domain registration services, or you can purchase one from a domain registrar.
- Configure DNS Settings: Once you have a domain name, you'll need to configure the DNS (Domain Name System) settings to point to Microsoft 365. This involves adding some specific DNS records, such as MX (Mail Exchanger) records, to your domain's DNS management panel. This step is crucial for routing your business emails correctly.
Reference: Add a domain to Microsoft 365 - Microsoft 365 admin | Microsoft Learn
- Create User Accounts: After configuring the DNS settings, you can start creating user accounts for your business. These accounts will have email addresses associated with your domain (e.g., ******@yourbusiness.com). Use the Microsoft 365 admin center or the Exchange Admin Center to add and manage user accounts.
- Set Up Email Clients: To access your business email, you have different options. You can use the web-based Outlook app (Outlook Web App) or configure third-party email clients like Microsoft Outlook, Apple Mail, or Thunderbird with your Microsoft 365 account. Each email client may have specific configuration steps, so it's best to follow the instructions provided by Microsoft or the client you're using.
Reference: Add an email account to Outlook - Microsoft Support
- Configure Email Security: It's crucial to configure proper security measures for your business email, such as enabling multi-factor authentication (MFA), setting up spam filters, and implementing email encryption if necessary. These measures help protect your account and ensure the confidentiality of your communications.
Remember, can assist you with any specific questions or issues you may encounter along the way. Please feel free to let us know if there are any questions or if we've got you wrong. We will keep assisting you based on the information you provide. We sincerely appreciate your patience and cooperation.
Sincerely,
Eben Ezer Tres | Microsoft Community Moderator
Microsoft Support
support.microsoft.com › en-us › office › add-a-custom-domain-name-071780ac-46bb-4758-b30d-39ad0aeccf42
Add a custom domain name - Microsoft Support
If you don't connect a domain to Microsoft 365, your users will sign into their apps and use email with the default "yourcompany.onmicrosoft.com" domain.
SoftwareKeep
softwarekeep.com › blogs › how-to › set-up-office-365-email-for-business
Step by Step Guide to Set Up Microsoft 365 Business eMail
December 16, 2024 - Link an existing corporate domain, or purchase a new one. You can buy one directly from Microsoft or use another service like GoDaddy. Set up and authenticate your DNS settings via TXT record information using the instructions from your domain registrar. Create your business email address in Outlook.
How to setup an business email
Create User Accounts: After configuring the DNS settings, you can start creating user accounts for your business. These accounts will have email addresses associated with your domain (e.g., ******@yourbusiness.com). More on learn.microsoft.com
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Connecting an existing email with a Microsoft 365 Business account
Good morning, I have a small company. Up until now I didn't have any particular needs in terms of digital tools, so I have just been using a standarda outlook.com email. Now I would like to scale up a bit and buy a 365 for business subscription and use a… More on learn.microsoft.com
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January 26, 2025Can I create a microsoft business account with my business email straight away?
To use a custom domain you need more steps and knowledge. I recommend getting a consultant near you. He or she will setup your environment in about 1 to 3 hours. Depends if all the functionality you need. More on reddit.com
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June 13, 2024I need help purchasing a domain i want a business email address to replace my current one (******@outlook.com) without losing any contacts or data. Can you help me please? This has been a very frustrating experience.
Download Microsoft Edge More info about Internet Explorer and Microsoft Edge ... I have been following directions from many different sources of how to do this. To put it simple, I am wanting to get a business email address to replace the current one I am using, which is ******@outlook.com ... More on learn.microsoft.com
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June 17, 2025Is Outlook email free for business?
Microsoft Outlook offers a free plan, but it doesn’t come with a custom domain (only an @outlook.com one), which may not be suitable for business use. It also only accommodates one user. Microsoft 365’s business plans start at $6 a month and let you use a custom email domain (e.g., [email protected]) and add multiple users to your organization. It also comes with the Microsoft Office productivity suite, including Word, Excel, and PowerPoint.
fitsmallbusiness.com
fitsmallbusiness.com › microsoft-365-business-email-setup
How to Create a Business Email With Outlook in 5 Easy Steps
Should I use Outlook or Gmail for business email?
Use Outlook for your business email if you need a lot of email and cloud storage. Microsoft provides up to 50GB of mail storage and 1TB of cloud storage on all its Business plans. It’s also a good option for more productivity tools like a collaborative workspace or online video editor. Choose Gmail if you want an easier setup process and beginner-friendly interface or are more familiar with the Google Workspace productivity suite.
fitsmallbusiness.com
fitsmallbusiness.com › microsoft-365-business-email-setup
How to Create a Business Email With Outlook in 5 Easy Steps
How do I create a professional email in Outlook?
To create a professional email in Outlook, you’ll first need to subscribe to a Microsoft 365 Business plan, which lets you add a custom domain to your email account to get a branded email address and not a generic “@outlook.com” one. After subscribing to a Microsoft 365 plan, create your new email address and finish setting up your account by adding a custom domain, inviting your team members, and installing the Microsoft 365 platform on your computer.
fitsmallbusiness.com
fitsmallbusiness.com › microsoft-365-business-email-setup
How to Create a Business Email With Outlook in 5 Easy Steps
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Microsoft Learn
learn.microsoft.com › en-us › microsoft-365 › admin › setup › setup-business-standard
Set up Microsoft 365 Business Standard with a new or existing domain - Microsoft 365 admin | Microsoft Learn
November 14, 2024 - From the How you'll sign in page on the Microsoft 365 Business Standard sign up, choose Create a new business email account (advanced).
White Peak Digital
whitepeakdigital.com › blog › how-to-setup-a-custom-email-with-microsoft-365
How to Setup a Custom Email Address with Microsoft 365
May 11, 2025 - Looking to create a custom email address with Gmail instead? Check out our guide on setting up a custom email with Google Workspace to get started with a Gmail inbox. To begin, visit the Microsoft 365 website and choose between Buy now or Try free for one month. The steps will vary slightly based on your choice, but the overall process is similar. First, enter the business email address you plan to use.
GoDaddy
godaddy.com › email › professional-business-email
Professional Business Email | Get a Business Email Account Today - GoDaddy
And with each plan, you can create free “alias” addresses — like one using your first name ([email protected]) and others for different departments ([email protected]) — that all feed into a single inbox and make you look even more professional. If you would like to switch your Workspace email to Microsoft 365, please call us at (480) 463-8835 and we can help you make the right decision regarding your existing email plan.
Fit Small Business
fitsmallbusiness.com › microsoft-365-business-email-setup
How to Create a Business Email With Outlook in 5 Easy Steps
February 19, 2025 - To create an Outlook business email, you’ll need a custom email domain, aka what comes after the “@” symbol in your email (like “@fitsmallbusiness.com” instead of “@outlook.com”). You can get that by upgrading to a Microsoft 365 ...
Reddit
reddit.com › r/office365 › can i create a microsoft business account with my business email straight away?
r/Office365 on Reddit: Can I create a microsoft business account with my business email straight away?
June 13, 2024 -
Hello!
When I want to get a business plan started it seems that the only option is that it forces the onmicrosoft domain to you. But for example if a create and a personal account I can create it with a custom email straight away.
I can see that it reccomends using the DNS-server to get using your own domain... but is there a way to bypass all that and just create a business acount with your own email ?
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To use a custom domain you need more steps and knowledge. I recommend getting a consultant near you. He or she will setup your environment in about 1 to 3 hours. Depends if all the functionality you need.
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u/kasparghost69 by default, you are assigned an onmicrosoft.com address to get logged into the admin area of 365. From there, you can add your custom domain(s) which will need to be verified via DNS records that Microsoft provides you with. Once that's all verified, you can use your custom domain as your primary email / login.
Microsoft
office.com
Login | Microsoft 365 Copilot
Microsoft 365 empowers your organization to organize, and safely store files in OneDrive with intuitive and easy organizational tools. Keep your business connected from anywhere with chat and cloud collaboration tools.
Microsoft Learn
learn.microsoft.com › en-us › answers › questions › 2284773 › i-need-help-purchasing-a-domain-i-want-a-business
I need help purchasing a domain i want a business email ...
June 17, 2025 - The Microsoft setup wizard will guide you through this process. ... In the Admin Center, go to Users > Active users > Add a user. Set up your new business email address as ******@yourdomain.com and assign a license from the trial.
Microsoft Learn
learn.microsoft.com › en-us › answers › questions › 5074450 › microsoft-365-business-standard-email-accounts-add
Microsoft 365 Business Standard - Email accounts/addresses - Microsoft Q&A
July 8, 2020 - If I create multiple shared mailboxes and just assign permissions, then that would allow each person to send/recieve from the shared mailbox's email address, is that correct? Yes, your understanding is correct. would I be able to switch in and out of those mailboxes and send and receive from the different addresses as opposed to my business address which would be "******@mydomain.com".
Microsoft Learn
learn.microsoft.com › en-us › microsoft-365 › admin › simplified-signup › signup-business-standard
Sign up for Microsoft 365 Business Standard - Microsoft 365 admin | Microsoft Learn
November 14, 2024 - Sign in to Microsoft 365 with this email address. For example, [email protected]. Create a password on the next page, and select Create account to continue. On the next page, read about how we handle your data and select whether you want Microsoft Partners to contact you. Select Next. Select how many Microsoft 365 Business Standard licenses you want for your organization and select Add payment method and continue with checkout to Place order.
Microsoft Learn
learn.microsoft.com › en-us › microsoft-365 › admin › email › change-email-address
Change your email address to use your custom domain - Microsoft 365 admin | Microsoft Learn
October 20, 2025 - Change your email address to a friendly email address like [email protected] by buying a domain name and adding it to Microsoft 365.
Turbify
help.turbify.com › article › set-up-business-email-in-office-365
Set up business email in Office 365
Set up business email in Office 365 | Turbify Help | Turbify Help
Microsoft Support
support.microsoft.com › en-us › office › employee-quick-setup-in-microsoft-365-for-business-7f34c318-e772-46a5-8c0a-ab86661542d1
Employee quick setup in Microsoft 365 for business - Microsoft Support
Enter your email address for your Microsoft 365 for business account and sign in.