I think it's perfectly acceptable to put it in your email signature. Written information often sticks better with people anyway. Answer from RandomWordGenerated on reddit.com
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Mail Signatures
mail-signatures.com › home › tips & guides for perfect email signatures › how to include name pronunciation in email signatures
Name pronunciation in email signatures - how to do it right
October 3, 2025 - Alternatively, you can use online resources such as Pronounce Names, NameShouts or HowToPronounce to find the pronunciation that suits you best. Besides a phonetically-written form, you can also provide your email signature with a link to a recording of your name.
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Reddit
reddit.com › r/etiquette › name mispronunciation in the office - can i put the correct pronunciation in my email signature?
r/etiquette on Reddit: Name mispronunciation in the office - can I put the correct pronunciation in my email signature?
March 2, 2020 -

I'm from the Middle East. My name is complicated for a lot of people in my office. I've been at my office for almost two years and I'd say about 75% of the people still say my name incorrectly. I've tried gently correcting by repeating the correct pronunciation back to people when they say it wrong, but it doesn't stick. I don't want to give personal info, but for the sake of understanding with a comparable name, let's say my name is Nasim (NAS-eem) and it gets pronounced Nas-IHM. There are no new sounds in it for them, like "kh", and when I introduce myself, I pronounce it as palatable as possible (i.e., not what my parents actually call me in our language).

It really gets to me that people haven't bothered to learn how to actually say my name, when it's not that hard, and feels like daily micro-aggressions. The reason that it gets to me especially is because I get confused with a girl in my office who also has an Arab-sounding name (we could not physically look more different), I get her emails and she gets mine. People who have asked me what my religion is in the past (not Christian) then go on to ask if I had a good Easter, just all kinds of little things like that. I have mentioned offhand to HR that people do tend to say my name wrong (only because she asked what the correct pronunciation is). Would it be passive-aggressive for me to put my name in the email signature? Like: "Nasim (NAS-eem) Lastname"? Or should I just let it go entirely?

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I think it's perfectly acceptable to put it in your email signature. Written information often sticks better with people anyway.
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I don't know if it would be passive aggressive as much as helpful. While I'm not absolving them of the responsibility to learn the name of someone they work closely with or to not rudely not bother to find the difference between two people with an Arab-sounding name, I have had situations where I have actively avoided trying to pronounce someone's name because I was worried I would do it wrong. Something like this would have actually been helpful. For instance, I was teaching a class of 50 students. I had a student who frequently emailed me who I felt very comfortable with on a virtual level but rarely raised her hand in class. I had never - despite listening very carefully for it - heard anyone actually pronounce her name which was somewhat ambiguously spelled. By the point in the semester that I realized I didn't actually know how to say it, I had known her for several months and it felt rude to actually ask her. The last week of class, I had to get her attention from across the room. I gave a best guess and called her name from across the room and I was wrong in the pronunciation. She was very kind about it, thankfully, but I truly did want to know and would have made every effort to say it correctly if I had a guide like you are suggesting. While some of your coworkers may actually be assholes, some may simply be hearing others pronounce it wrong or actually don't know. (Although yes, some people really do just suck). I think this could be helpful for those that genuinely want to know - and give less excuses to those that don't care - and not at all inappropriate, especially given that it's an ongoing problem.
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Rocket Seed
rocketseed.com › blog › culture-of-inclusivity-with-name-pronunciation-in-email-signatures
Why Add Name Pronunciation in Signatures? | Rocketseed
August 21, 2023 - Don’t assume someone’s ethnicity or gender from their name or that their name is pronounced as it is spelt. Create a culture that cares about name pronunciation including through audio name badges or pronunciation guides in email signatures. Note exactly how people introduce themselves or sign their emails. If you hear someone’s name being mispronounced in their absence, offer the correct pronunciation if you know it. You can find more information about the “Say My Name” project here.
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Namedrop
namedrop.io
NameDrop - a name pronunciation service
No name should ever be mispronounced. NameDrop allows you to record your name and share it with the world
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Dartmouth College
services.dartmouth.edu › TDClient › 1806 › Portal › KB › ArticleDet
Name Pronunciation in Gmail Email Signature
After recording your legal and/or chosen names, you can embed a pronunciation link in your email signature. Here's one way to create an email signature containing your "Hear my name" link using the Gmail interface in your web browser.
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Lbl
diversity.lbl.gov › 2020 › 09 › 15 › how-do-you-pronounce-your-name-add-an-audio-pronunciation-link-to-your-email
How do you pronounce your name? Add an Audio Pronunciation Link to Your Email
Our names are central to our unique ... your attention to a service that easily enables you to add a link to the correct pronunciation of your name to your email signature....
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MetaFilter
ask.metafilter.com › 344217 › Name-Prononciation-in-Email-Signature
Name Prononciation in Email Signature? - emailsignature | Ask MetaFilter
Response by poster: I was also thinking to italicize the last two lines, as follows: Hazyl LastName Company Title Email address Pronouns: She/Her Hazyl pronounced “Hazel” Thoughts? posted by Goblin Barbarian at 11:29 AM on April 26, 2020 · This all seems fine unless your work is excruciatingly rigid about signature lines. Don't expect anyone to actually read it though. My name is Jen, my email is jen.last@ and displays as Jen, I sign all my emails Jen and it says Jen in the signature line.
Find elsewhere
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University of Warwick
warwick.ac.uk › fac › soc › law › research › projects › saymyname › inclusiveemailsignatures
Inclusive Email Signatures
Using an audio name badge, pronunciation guide and giving our pronouns in our profiles and signatures normalises this practice for all and helps create an inclusive culture at Warwick. This practical tool allows others to hear you (or someone you trust) say your own name so they can practise in private. Research at Warwick shows using an audio name badge, even if your name is rarely mispronounced, is an important signal of the importance of getting names right and creates a culture where using audio name badges is the norm for everyone.
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Raceequalitymatters
raceequalitymatters.com › wp-content › uploads › MyNameIs-VER6.pdf pdf
Why pronouncing someone’s name correctly is important?
Add it to your email signature under your name. Need a bit more help here are some examples. Not sure how to write your name here are some tips. ... Ask the person to pronounce it - and actively listen.
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Reddit
reddit.com › r/consulting › name pronunciation on email signature?
r/consulting on Reddit: Name Pronunciation on Email Signature?
September 3, 2020 -

Surprised I couldn’t find much discussion about this on the internet, but how do y’all feel about adding name pronunciation onto all email signatures?

For context, I’ve got a foreign name that is seemingly straightforward to pronounce in English, but is actually pronounced differently in my native tongue which I prefer. E.g. name is “jawn” so it looks like it should be “John” but is actually pronounced like “Joan”

I’ve actually found client teams to be very respectful, and they generally ask to clarify pronunciation. If they don’t, I usually kindly correct them. But for folks internally, most senior leaders don’t never bother to ask, and when I do correct them, many don’t remember. The pronunciation is admittedly not intuitive so I generally don’t blame them as they default to standard English pronunciation.

I have never seen anyone include pronunciation in signatures, but I feel like it could be helpful. Thoughts?

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Uwlax
kb.uwlax.edu › 113716
Creating & Sharing a Link on how to Pronounce Your Name: For Students
Add a link > title/URL (ex. Title: Here is how to pronounce my name. ---> URL: enter the link) ... Add signature information you'd like included including a link title "Hear my name" (or something similar) with a link to the file you just created
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Dartmouth College
services.dartmouth.edu › TDClient › 1806 › Portal › KB › ArticleDet
Name Pronunciation in Email Signature
After you have a recording, click on the "Copy URL to Clipboard" button to put a copy of your pronunciation URL into your clipboard: and use it in your email signature (or anywhere you can use URLs).
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Google Support
support.google.com › mail › thread › 137686612 › how-can-i-add-audio-to-pronounce-my-name-in-a-gmail-signature
How can I add audio to pronounce my name in a Gmail Signature? - Gmail Community
Skip to main content · Gmail Help · Sign in · Google Help · Help Center · Community · Gmail · Terms of Service · Submit feedback · Send feedback on
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Duquesne University
services.duq.edu › TDClient › 30 › Portal › KB › PrintArticle
Add Name Pronunciation (Namecoach) to Your Outlook Email Signature
NameCoach is a web-based platform used to record and share a Namebadge. A Namebadge includes a recording of your name's pronunciation in your own voice. Your Namebadge can be added to your Outlook email signature to share with others · Guides on using Namecoach in Canvas are now available ...
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QMSU
qmsu.org › news › article › 26539 › Should-the-all-staff-and-student-officers-include-their-name-pronunciation-in-their-email-signature
Should all staff and student officers include their name pronunciation in their email signature?
It will be up to the QMSU ... to use this template for brand consistency. The only requirement is for the name pronunciation to be in sensible proximity to the name, relatively early in the signature (far from the bottom)....
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Hearmyname
hearmyname.net
Hear my name - let your name to be heard.
Provides accurate name pronunciation in over 50 languages. Check name pronunciation or let your name to be heard by sharing it with you friends and colleagues.
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Reddit
reddit.com › r/careerguidance › is it professional to include a pronunciation guide for your name on a resume, email signature, etc.?
r/careerguidance on Reddit: Is it professional to include a pronunciation guide for your name on a resume, email signature, etc.?
March 6, 2014 -

I am one of the many blessed with a ridiculous surname that is not pronounced anything like its spelling would hint. It is extremely frustrating to hear my name botched over and over again, but I'm not sure if it would be wise to include something that would help whoever I'm contacting know how to pronounce my name properly. I was thinking something like this-

Sincerely, Ms. Confusinglastname (This-is-how-you-say-it)

or

Libraryhermit Confusinglastname (This-is-how-you-say-it)

Would this be acceptable, or should I not do this? It just gets frustrating explaining this over and over again. Any advice is appreciated.

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Pause
pause.org.uk › home › news › #mynameis
#MyNameIs - Pause – Creating Space for Change
February 7, 2022 - So, by including the phonetic spelling ... in your email signature and any other places your name might be written, no matter how easy or difficult your name is to pronounce, you are showing that you value the importance of pronouncing one’s name correctly. Hanisah Othman, our Peer Support Officer, has been using phonetics for years. She says: “I have used phonetics to help people pronounce my name for years, ...