A refund letter is a formal written request asking for repayment of a fee or amount paid. Key points about a refund letter include:States the reason for claiming the refundSpecifies the amount to be refundedIncludes necessary details like invoice number, transaction ID, or order referenceUses polite and concise languageUsually asks for a timeline or process for the refund

To write a refund letter, follow a clear and formal structure:Start with your address and the dateAdd the recipient's addressInclude a subject line (e.g., Refund Request for Order #12345)Politely state the reason for the refundMention the amount, date of transaction, and relevant detailsRequest information about how and when the refund will be processedAttach supporting documents such as receipts or bank statements if neededClose with your signature and contact details

A refund letter sample acts as an example to help you write your refund letter with clarity.