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Setting up a business email with Microsoft 365 can seem overwhelming at first, but I'm here to guide you through the process. Let's break it down into a few steps:

1. Purchase a Microsoft 365 Subscription: If you haven't already, you'll need to sign up for a Microsoft 365 subscription. You can choose the appropriate plan based on your business needs, which includes email services along with other productivity tools. Purchase or trial an Office 365 for Business subscription via https://products.office.com/en-us/business/compare-more-office-365-for-business-plans, and some of the subscriptions.

Example: sign up for the ‘Microsoft 365 Business Premium’ subscription and follow all the steps.

2. Choose a Domain Name: Next, you'll need to decide on a domain name for your business email. Ideally, it should reflect your company or brand name. If you already own a domain, you can use that. Otherwise, Microsoft offers domain registration services, or you can purchase one from a domain registrar.
3. Configure DNS Settings: Once you have a domain name, you'll need to configure the DNS (Domain Name System) settings to point to Microsoft 365. This involves adding some specific DNS records, such as MX (Mail Exchanger) records, to your domain's DNS management panel. This step is crucial for routing your business emails correctly.

Reference: Add a domain to Microsoft 365 - Microsoft 365 admin | Microsoft Learn

4. Create User Accounts: After configuring the DNS settings, you can start creating user accounts for your business. These accounts will have email addresses associated with your domain (e.g., ******@yourbusiness.com). Use the Microsoft 365 admin center or the Exchange Admin Center to add and manage user accounts.
5. Set Up Email Clients: To access your business email, you have different options. You can use the web-based Outlook app (Outlook Web App) or configure third-party email clients like Microsoft Outlook, Apple Mail, or Thunderbird with your Microsoft 365 account. Each email client may have specific configuration steps, so it's best to follow the instructions provided by Microsoft or the client you're using.

Reference: Add an email account to Outlook - Microsoft Support

6. Configure Email Security: It's crucial to configure proper security measures for your business email, such as enabling multi-factor authentication (MFA), setting up spam filters, and implementing email encryption if necessary. These measures help protect your account and ensure the confidentiality of your communications.

Remember, can assist you with any specific questions or issues you may encounter along the way. Please feel free to let us know if there are any questions or if we've got you wrong. We will keep assisting you based on the information you provide. We sincerely appreciate your patience and cooperation.

Sincerely,

Eben Ezer Tres | Microsoft Community Moderator