April 6, 2022 - But, publish to web is a non-secure way to share reports, as it is public. Any one with a link can view he report without security authentication. To share securely, both sharer and recipient have to have pro license or the report needs to be in a workspace with premium capacity. Power BI Free doesnt give you:

If a Power BI Premium capacity ... with free and PPU users. A PPU per-user license provides all Power BI Pro capabilities plus most Premium capacity features. A Power BI PPU license adds features and content available only with a paid license. Access is limited to people ...

The person who creates content in Premium capacity uses a paid license to connect to data sources, model data, and create reports, dashboards, and apps that are saved to a workspace in Premium capacity. Users without a paid license can use a workspace in Power BI Premium capacity, as long as they have a role in that workspace. ... For free users to access reports, both the report and its underlying semantic model must be in Premium capacity.

This free user: ... gets content (apps, dashboards, reports, etc.) from Pro or PPU users who share that content using workspaces on capacity. is assigned the Viewer role to those app workspaces. ... Content hosted in a PPU workspace can only be used by users with PPU licenses. ... Feature availability is limited to My workspace. Content in My workspace is for the owner's personal use and cannot be viewed by anyone else in Power BI...

October 16, 2025 - With the right Power BI license and reliable Data Analytics Services, your team can transform data into actionable insights that drive better decisions and measurable business impact—regardless of your organization’s size or sophistication. While powerful for individuals, Free lacks critical sharing capabilities most businesses need.

November 13, 2024 - Power BI Free: Exactly what is in the name, it’s free. Power BI Pro: $10 per user with access to all services and features · Power BI Premium per user: $20 in a compromise for smaller businesses who want to avail Premium license services but don’t want to pay the minimum $5,000; offers most of the Premium services except for unlimited distribution and multi-geo support

January 11, 2023 - To use some of those features, you will need a PPU license. A Power BI Pro license won’t cover all of those features. The most recent announcements about Power BI Datamarts reveal a new way of building Power BI solutions, and this is limited only to PPU and Premium licenses.

January 10, 2025 - On the other hand, for businesses with variable workloads, limited budgets, or in the initial stages of planning, the Fabric Capacity license with pay-as-you-go pricing, provides full flexibility in choosing available resources, resulting in a scalable cost (increasing or decreasing) month by month based on requirements. Fabric SKUs are available in a much broader range of resource levels (from F2 to F2048). Power BI content creators are still required to purchase a Pro license.

June 16, 2025 - Only the 100 report creators need Power BI Pro licenses to publish content to Premium workspaces. ... The remaining 1,100 users can view the reports without any additional licenses (as “Free” users), since the content is hosted in Premium ...

May 9, 2025 - While Power BI Free (basic) is suitable for learning and individual use, Power BI Pro allows for seamless collaboration, making it the first choice for businesses. ... Limited to smaller datasets, making it ideal for personal use.

September 20, 2024 - Same limitations as Power BI Free License (limited number of embed tokens).

August 29, 2022 - The biggest difference between the Power BI Pro and Free is that Pro Licence allows you to share data, reports, and dashboards with many other users (unless Power BI premium capacity hosts that content) who have a Power BI Pro license and an app-based workspace. In addition, Power BI Pro has a data storage limit of 10GB per user compared to free.

February 1, 2025 - The core functionalities in Power BI Desktop, such as data cleaning, preparing data, connectors to data sources, custom reports, visualisations, and exports to Microsoft apps, are also standard in Power BI Pro and Power BI Premium. As expected, there are limitations with the free version, which provide incentives to upgrade:

January 4, 2024 - Basically, if all you need to do is create a dashboard with a small dataset and not share it with anybody, then the free license may work for you. But if you’re building dashboards for more than just you and want some of the more robust features, then you’re going to have to pay for them (albeit a literal fraction of the cost of some of Power BI’s main competitors).

July 9, 2025 - Free users can publish to the web (public) but not securely share. Storage & Data: Both Free and Pro have a 1 GB per dataset limit and 10 GB per user storage. Cost: Free is $0. Pro is a paid per-user license (≈$10/month).

Recipient Requirements: Anyone you send the file to also needs Power BI Desktop installed just to view it. They can't simply open it in a web browser. In short, the free version is designed for solo creation, not group consumption. Bricks is the easiest way to create beautiful dashboards and reports from your data with AI.Create your first dashboard · As your data grows, you’ll quickly run into the caps imposed by the free license. While the limits are the same for the entry-level Pro tier, they define the boundary between personal use and serious business analytics.

May 7, 2025 - Viewing reports from Pro/PPU users also requires the content to be on that high-tier Premium/Fabric F64+ capacity (and you'll need viewing rights). Plus, you're limited by dataset size and refresh rates. Our Introduction to Power BI course uses the free Desktop tool, so you can take the course and learn without paying for a Power BI license.

Users can create interactive reports, dashboards, and data visualizations using a wide range of data sources. Limitations: There are limitations on data capacity, data refresh frequency, and collaboration features.